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For some homeowners, the most difficult part of the application is adequately describing the request.  Generally, the following items should be a part of every application:

2.10.1        An ARB Application Form

A sample ARB application form is provided at Appendix A.  It contains instructions and lists the documentation required for submission to the ARB.  An incomplete application will cause delays in approval, since the application must be returned to the homeowner for missing information before it can be approved.  Much delay and frustration can be averted by making sure your application contains all required information before submitting it.

2.10.2        A Site Plan

A site plan is most easily prepared by submitting a copy of the property plat.  Proposed changes should be indicated including dimensions and distances from adjacent property and houses.

2.10.3        Material and Color

Samples of the materials and colors to be used and an indication of the existing colors and materials should be provided.  In most cases, a statement that the proposed storm door, for example, is to be painted to match the existing house trim or entrance door color is sufficient.  Where materials and/or colors are compatible but different from those of the existing structures, samples or color chips should be submitted for clarity.

2.10.4        Drawings and Photographs

A graphic description should be provided.  A homeowner should not be intimidated by any shortcomings as a draftsman or architectural illustrator since a graphic description may be in the form of a manufacturer's literature or photographs as well as freehand or mechanical drawings.  The amount of detail should be consistent with the complexity of the proposal.  The sketch or photograph should be accompanied by a written description.